This Terms of Service agreement (this “Agreement”) is made and entered into by and between you, as a User (as defined below), and the HRnFLEX service, and its subsidiaries and affiliates (collectively, “HRnFLEX”). This Agreement contains the terms and conditions that govern the use of HRnFLEX’s all-in-one HR platform (the “Platform”). HRnFLEX directly, and through its website (https://www.hrnflex.com) and the associated domains thereof (the “Site”), offers customers the products and services listed at www.hrnflex.com/plans (as such list may be updated, modified, or otherwise changed from time to time, collectively, the “Services”). This Agreement is applicable to all persons who use or access the Platform and/or the Services, in their company’s capacity or in an individual capacity, including authorized users representing the company, its employees, or other persons using or accessing the Services (collectively, “Users” and each, a “User”). If User is agreeing to these terms on behalf of a business or an individual other than User, User represents and warrants that User has authority to bind that business or other individuals to this Agreement, and User’s agreement to these terms will be treated as the agreement of such business or individual. In that event, “User” also refers to that business or individual. By clicking the applicable button to indicate User’s acceptance of this Agreement, or by accessing or using the Platform, User agrees, effective as of the date of such action, to be bound by the Agreement.
HRnFLEX’s provision of any Service is subject to the terms of this Agreement and any supplemental terms referenced herein or which HRnFLEX may present User with for review and acceptance at the time User subscribes to such Service (each, “Service Terms”), and any Service Terms shall be incorporated into and form a part of this Agreement. If the terms hereof conflict with any Service Terms, the Service Terms will govern with respect to the matters contemplated thereby. In order to receive any Service, User must be enrolled in one of the following plans (each, a “Service Plan”), which coincides with User’s Plan Selection (as defined below) or Service Plan access by (i) indicating the User’s Service Plan choice to their respective HRnFLEX Business Development Representative ; (ii) clicking the applicable button to indicate User’s acceptance of this Agreement (in the event that User is already enrolled in a Service Plan); or (iii) accessing or using the Services. By taking any of the aforementioned actions, User agrees to be bound by the applicable Service Terms as of the time that such action occurs.
Standard: Basic HRIS Service and FlexBen Service
Premium: Everything from Standard Plan and additional HRIS Services (Payroll, Filing, KPI).
HRnFLEX’s provision of any Service is contingent upon User being actively enrolled in the HRIS Service.
User agrees to pre-fund their FlexBen wallet in order to use the Services in accordance with the invoice given by the HRnFLEX Representative. The User can process this top-up via Bank Transfer or Check Payment. Unless otherwise stated in the applicable Service Terms, the date of the top-up will be the start date for the Service are typically based on the calendar month or year in which User is enrolled in any Services. Notwithstanding the foregoing, HRnFLEX may invoice User for any applicable, outstanding top-ups, and User shall pay such invoice within thirty (30) days of receipt thereof via bank transfer, check, or any other payment method HRnFLEX may deem acceptable in its sole discretion. All top-ups are non-refundable. User agrees to reimburse HRnFLEX for any sales, use, and similar taxes arising from the provision of the Services that any state or local governments may impose.
HRnFLEX reserves the right to change the top-up plans for its Services from time to time. User will be notified of any change to existing fees at least thirty (30) days before the fee change goes into effect. If a fee increase or change to this Agreement is not acceptable to User, User may cancel the Services as provided herein prior to the time when such fee increase or change to this Agreement takes effect. User’s continued use of the Services beyond the cancellation window constitutes User’s agreement to those changes.
HRnFLEX currently offers several Service Plans with varying features. Before User may begin to use the Services, User will be asked to select a Service Plan from those detailed at www.hrnflex.com/plans. User may request to change User’s Service Plan via their authorized HRnFLEX Representative.
If User chooses to upgrade from User’s current Consumable Service Plan (the “Current Plan”) to the Premium Consumable Service Plan (the “New Upgrade Plan”), then such upgrade will promptly go into effect, and User will begin receiving access to the features and Services available under the New Upgrade Plan at the time of such upgrade. The additional top-ups paid for the New Upgrade Plan will be applied to User’s FlexBen wallet for the calendar month in which User upgraded and for each calendar month thereafter for so long as User is subscribed to the New Upgrade Plan.
To use the Platform, User must have an account with HRnFLEX (an “Account”). User hereby authorizes HRnFLEX to obtain and store User’s Account information as necessary to make the Platform available to User.
Please refer to HRnFLEX’s Privacy Policy for information on how HRnFLEX collects, uses, and discloses information from Users. User acknowledges and understands that HRnFLEX may collect, use, and disclose User’s information pursuant to HRnFLEX’s Privacy Policy, as it may be updated from time to time.
Use of the Platform and the Services are each conditioned upon User’s full compliance with this Agreement and all applicable laws, rules, and regulations.
User will designate and authorize either itself and/or one or more individuals with authority to (i) act on User’s behalf, (ii) provide information on User’s behalf, and (iii) bind User and/or User’s business with respect to the Services (each such individual, an “Account Administrator”). An Account Administrator is authorized by User to access the Services by entering a confidential user ID and password. Such Account login information will entitle the Account Administrator, depending on their designation and the permissions given by User, to have the authority to input information and access, review, modify, and/or provide approvals on User’s behalf.
User is solely responsible for all actions taken under any Account that User has access to. Any actions taken under Accounts that User has access to will be deemed authorized by User, regardless of User’s knowledge of such actions (the “Authorized Actions”). Authorized Actions include but are not limited to (i) actions taken by User, an Account Administrator, or an authorized representative of User (an “Authorized Representative”), and (ii) actions that User, an Account Administrator, or an Authorized Representative (or anyone that HRnFLEX reasonably believes to be User, an Account Administrator, or an Authorized Representative) directs or instructs HRnFLEX to take on its behalf.
In addition, User is solely responsible for (i) following instructions that HRnFLEX provides to User with respect to the Services, whether such instructions are provided via the Platform, email, or otherwise, (ii) obtaining, maintaining, and keeping secure any equipment and ancillary services necessary to connect to, access, or otherwise utilize the Platform, including but not limited to internet access, networking equipment, hardware, software, and operating systems, and (iii) maintaining applicable accounts with providers of Third-Party Services (as defined below) utilized by User.
User will, and will cause authorized users of User’s Account, including but not limited to Account Administrators and Authorized Representatives, to take reasonable steps to adequately secure, and keep confidential, any User Account passwords or credentials, and any information accessible via the User Account. If User believes or suspects that User’s Account or passwords or credentials for User’s Account have been disclosed to, accessed by, or compromised by unauthorized persons, User must immediately notify HRnFLEX. HRnFLEX reserves the right to prevent access to the Services if HRnFLEX has reason to believe that User’s Account or passwords or credentials for User’s Account have been compromised.
User is responsible for timely providing HRnFLEX with the information required for HRnFLEX to perform the Services. User may furnish such information directly to HRnFLEX or via an Account Administrator or Authorized Representative, such as User’s accountant. Furthermore, User represents and warrants to HRnFLEX that for any information that User shares with HRnFLEX, whether directly, via its Account Administrator, or via its Authorized Representative, User will have the authority to share such information. User is responsible for the accuracy and completeness of information provided to HRnFLEX, and User will ensure that any such information, whether provided by User, an Account Administrator, or Authorized Representative, is accurate and complete. Moreover, User is required to maintain the accuracy and completeness of such information on an ongoing basis and will promptly notify HRnFLEX, whether directly or through an Account Administrator or Authorized Representative, of any changes to the information provided to HRnFLEX.
In addition, User, whether directly or through its Account Administrators or Authorized Representatives, is responsible for reviewing any reports, filings, information, documents or materials (collectively, the “Materials”) posted to the Platform by HRnFLEX (or otherwise made available to User by HRnFLEX) for User’s review, and User or its Account Administrators or Authorized Representatives must notify HRnFLEX of any inaccuracies in the Materials as soon as possible, or within the time period specified in communications received from HRnFLEX.
User, whether directly or through its Account Administrators or Authorized Representatives, is also obligated to promptly notify HRnFLEX of any third-party notices that User may receive which could affect HRnFLEX’s ability to effectively provide the Services or increase the likelihood that a Claim (as defined below) is brought against User or HRnFLEX in connection with the Services, such as notices from the Bureau of Internal Revenue or other government agencies regarding penalties or errors relating to the Services.
User agrees that, to the fullest extent permitted by law, the provision of Account login credentials (e.g., username and password) or identity verification credentials to HRnFLEX by User, an Account Administrator, or an Authorized Representative, together with any actions authorized by such foregoing parties via the Platform (e.g., clicking the “Complete Payroll” or other buttons) or otherwise (e.g., verbally telling a HRnFLEX Customer Care representative to take an action), will have the same effect as such parties providing a written signature authorizing electronic payments, filings, or any other actions in connection with the Services.
User gives HRnFLEX permission to obtain, verify, and record information that identifies the individual who creates an Account, is the intended user of an Account or accesses the Services. HRnFLEX may ask for User’s name, address, date of birth, and other information that will allow HRnFLEX to identify User. HRnFLEX may, at its discretion, decline to offer the Services for any reason, including in the event that the Services enrollment process is not satisfactorily completed, HRnFLEX is unable to verify satisfactory credit of User’s business, and/or for other lawful business reasons.
Through the Platform, User will be able to elect to receive services from partners of HRnFLEX (each such service, a “Third-Party Service,” and each such partner, a “Partner”). User is solely responsible for and assumes all risk arising from, User’s election to receive and User’s receipt of any Third-Party Service. HRnFLEX is not responsible for Third-Party Services or any material, information, or results made available through Third-Party Services. The applicable Partners may require User to agree to terms and conditions or agreements with respect to their provision of the Third-Party Services to User. If User elects to receive a Third-Party Service, User authorizes HRnFLEX to submit to the applicable Partner any and all documents and information about User, User’s business and User’s business’ employees that are necessary for such Partner to provide the Third-Party Service to User, including, without limitation, User’s payroll information, bank account information, User’s employees’ bank account information, and any additional information, such as the personal information of User’s employees, requested by such Partner that User has provided to HRnFLEX in connection with this Agreement and User’s receipt of the Services (collectively, the “Shared Information”). User is responsible for the accuracy of all Shared Information. User represents and warrants that User has all the rights in and to any Shared Information necessary to provide Shared Information to HRnFLEX and for HRnFLEX to provide it to Partners and that HRnFLEX’s use or disclosure of Shared Information as contemplated hereunder will not violate any rights of privacy or other proprietary rights, or any applicable local or state laws, regulations, orders, or rules. User agrees that by electing to receive a Third-Party Service, and by consenting and authorizing HRnFLEX to submit User’s Shared Information to a Partner, User has waived and released any Claim against HRnFLEX and its directors, officers, and employees arising out of a Partner’s use of User’s Shared Information, even if that use is not authorized by the applicable agreement between User and the Partner.
The Platform and the Services may contain links to third-party websites or resources. HRnFLEX provides these links only as a convenience and is not responsible for the content, products, or services on or available from those websites or resources, or links displayed on such websites. User acknowledges its sole responsibility for and assumes all risk arising from, User’s use of any third-party websites or resources.
User Content and Licenses Granted “User Content” means any text, graphics, images, music, software, audio, video, works of authorship of any kind, and documents, information, or other materials that are uploaded to, posted to, stored on, or created using the Platform by Users. For the avoidance of doubt, any templates, documents, or materials that HRnFLEX provides to User via the Services shall constitute HRnFLEX Content (as defined below) hereunder. HRnFLEX does not claim any ownership rights in any User Content and nothing in this Agreement will be deemed to restrict any rights that User may have to use and exploit User Content. However, by making any User Content available through the Services, User hereby grants to HRnFLEX a non-exclusive, transferable, sublicensable, worldwide, royalty-free license to use, copy, modify, create derivative works based upon, publicly display, publicly perform, and distribute User Content in connection with operating and providing the Platform and the Services. User is solely responsible for all User Content. User represents and warrants that User owns all User Content or User has all rights that are necessary to grant HRnFLEX the license rights in User Content under this Agreement. User Content is subject to the provisions of Section 13, and HRnFLEX has the right to remove User Content from the Platform in accordance with Section 14.
User may generally remove User Content from the Platform, provided that certain types of User Content may not be removed from the Platform, as further specified in particular Service Terms. Moreover, in certain instances, some User Content may not be completely removed and copies of User Content may continue to exist on the Platform. HRnFLEX is not responsible or liable for the removal or deletion of (or the failure to remove or delete) any User Content.
HRnFLEX’s Intellectual Property Rights “HRnFLEX Content” means text, graphics, images, music, software, audio, video, works of authorship of any kind, and documents, information, or other materials that are posted, generated, provided, or otherwise made available through the Services by HRnFLEX, other than User Content. User Content and HRnFLEX Content shall be collectively referred to herein as “Content.” HRnFLEX and its licensors exclusively own all worldwide rights, title, and interest in and to the HRnFLEX Content, and also in and to the Platform and the Services, including in each case all associated intellectual property rights (“HRnFLEX IP”). User acknowledges that the Platform, Services, and HRnFLEX Content are protected by copyright, trademark, and other laws of the Philippines, and foreign countries. User agrees not to remove, alter, or obscure any copyright, trademark, service mark, or other proprietary rights notices incorporated in or accompanying the Platform, Services, or HRnFLEX Content. This Agreement does not convey any proprietary interest in or to any HRnFLEX IP or rights of entitlement to the use thereof except as expressly set forth herein. Any feedback, comments, and suggestions User may provide for improvements to the Platform, Services, or HRnFLEX Content (“Feedback”) is given entirely voluntarily and HRnFLEX will be free to use, disclose, reproduce, license, or otherwise distribute and exploit such Feedback as it sees fit, entirely without obligation or restriction of any kind. Feedback includes, without limitation, feedback User provides to HRnFLEX in response to any surveys HRnFLEX conducts, through any available technology, about User’s experience.
Subject to User’s compliance with this Agreement, HRnFLEX grants User a limited, non-exclusive, non-transferable, non-sublicensable license to access, view, and download HRnFLEX Content solely in connection with User’s permitted use of the Platform for User’s own behalf.
By providing Users contact information to HRnFLEX, User agrees that HRnFLEX may send User autodialed Short Message Service (“SMS”) or email messages about activity in User’s Account and service updates, as well as SMS or email messages soliciting User’s feedback about the Services and User’s experience interacting with HRnFLEX’s Customer Success team. Note that HRnFLEX will not send User autodialed marketing SMS or email messages unless User expressly agrees in writing to receive such messages. If User would like to opt out of receiving SMS and email messages, User should contact [email protected].
Post, upload, publish, submit, share, distribute, or transmit any User Content that: (i) User lacks the authority to post, upload, publish, submit, share, distribute, or transmit; (ii) infringes, misappropriates, or violates a third party’s patent, copyright, trademark, trade secret, moral rights, or other intellectual property rights, or rights of publicity or privacy; (iii) violates, or encourages any conduct that would violate, any applicable law or regulation or would give rise to civil liability; (iv) is fraudulent, false, misleading, or deceptive; (v) is defamatory, indecent, obscene, pornographic, vulgar, or offensive; (vi) promotes discrimination, bigotry, racism, hatred, harassment, or harm against any individual or group; (vii) is violent or threatening or promotes violence or actions that are threatening to any person or entity; (viii) promotes illegal or harmful activities or substances; or (ix) contains software viruses, worms, defects, Trojans, adware, spyware, malware, or other similar computer code, files, or programs designed to interrupt, destroy, or limit the functionality of any computer software or hardware device;
Use the Services other than as authorized in this Agreement;
Resell, sublicense, timeshare, or otherwise share the Services with any third party;
Display, mirror, or frame (i) the Site, or the layout or design of any page on the Site or form contained on a page; (ii) the Platform; (iii) the Services; or (iv) HRnFLEX Content or any individual element within the Site, Platform, or Services, including HRnFLEX’s name and any HRnFLEX trademark, logo, or other proprietary information, in each case, without HRnFLEX’s express prior written consent;
Access, tamper with, or use non-public areas of the Platform, Services, HRnFLEX’s computer systems, or the technical delivery systems of HRnFLEX’s providers;
Interfere or attempt to interfere with the proper working of the Platform or the Services (including but not limited to any application, function, or use of the Services) or any activities conducted on the Services;
Take any action that imposes or may impose (as determined by HRnFLEX in HRnFLEX’s sole discretion) an unreasonable or disproportionately large load on HRnFLEX’s (or Partners’) infrastructure;
Use manual or automated software, devices, or other processes to “crawl” or “spider” any page of the Site;
Harvest or scrape any Content from the Platform or Services;
Attempt to probe, scan, or test the vulnerability of any HRnFLEX system or network or breach any security or authentication measures;
Avoid, bypass, remove, deactivate, impair, descramble, or otherwise circumvent any technological measure implemented by HRnFLEX or any of HRnFLEX’s providers or any other third party (including another User) to protect the Platform, Services, or Content;
Attempt to access or search the Platform, Services, or Content or download Content from the Platform or Services through the use of any engine, software, tool, agent, device, or mechanism (including spiders, robots, crawlers, data mining tools, or the like), other than the software and/or search agents provided by HRnFLEX or other generally available third-party web browsers;
Access the Services for the purposes of monitoring its availability, performance, or functionality, or for any other benchmarking or competitive purposes;
Send any unsolicited or unauthorized advertising, promotional materials, email, junk mail, spam, chain letters, or other form of solicitation through the Platform or Services;
Use any meta tags or other hidden text or metadata utilizing a HRnFLEX trademark, logo, URL, or product name without HRnFLEX’s express written consent;
Use the Platform, Services, or Content, or any portion thereof, (i) for any purpose other than User’s internal business purposes, or (ii) for the benefit of any third party or in any manner not permitted by this Agreement;
Forge any TCP/IP packet header or any part of the header information in any email or newsgroup posting, or in any way use the Platform, Services, or Content to send altered, deceptive, or false source-identifying information;/p>
Attempt to decipher, decompile, disassemble, reverse engineer, or otherwise attempt to derive any source code, or underlying ideas, or algorithms of any of the software used to provide the Platform, Services, or Content;
Modify, translate, or otherwise create derivative works of any part of the Platform, Services, or Content other than User’s own User Content;
Interfere with, or attempt to interfere with, the access of any User, host, or network, or use any device, software, or routine that is intended to damage, surreptitiously intercept, or expropriate any system, data, or communication, including, without limitation, by sending a virus, overloading, flooding, spamming, or mail-bombing the Platform or Services;
Collect from or store on the Platform or Services any personally identifiable information or protected health information of other Users without their express permission;
Impersonate or misrepresent User’s affiliation with any person or entity;
Engage in any fraudulent, deceptive, or illegal practices or activities, or use the Services to directly or indirectly support any such practices or activities; or
Encourage, assist, or enable any other individual to do any of the foregoing.
Although HRnFLEX is not obligated to monitor access to or use of User Content or to review or edit any User Content, HRnFLEX has the right to do so for the purposes of operating the Platform and Services, ensuring compliance with this Agreement, and complying with applicable law or other legal requirements. HRnFLEX reserves the right, but is not obligated, to remove or disable access to any User Content, at any time and without notice, for any reason, including, but not limited to, if HRnFLEX, at HRnFLEX’s sole discretion, considers any User Content to be objectionable or in violation of this Agreement.
HRnFLEX has the right to monitor access to and use of the Platform, Services, and Content and to investigate conduct that HRnFLEX believes could affect the Platform, Services, or Content, including violations of this Agreement. HRnFLEX may also consult and cooperate with law enforcement authorities and administrative agencies to prosecute Users who violate the law.
HRnFLEX provides an electronic signature service (the “E-Sign Service”) which allows parties to sign documents electronically. Each time that User uses the E-Sign Service, User is expressly (i) affirming that User is able to access and view the document (the “Document”) User is electronically signing via the E-Sign Service; (ii) consenting to conduct business electronically with respect to the transaction contemplated by the Document; and (iii) agreeing to the use of electronic signatures for the Document.
While many Users prefer the convenience of electronic signatures, using the E-Sign Service to electronically sign Documents is optional, and User can choose to manually sign Documents if User prefers. If User would like to manually sign a Document, User should (i) inform the party that sent User the Document of User’s decision to manually sign such Document; (ii) make sure that User does not electronically sign the Document via the E-Sign Service; and (iii) obtain a physical copy of the Document for User to sign. Obtaining a physical, non-electronic copy of the Document is User’s sole responsibility, and HRnFLEX has no responsibility or liability with respect to such matter.
HRnFLEX has no responsibility or liability with respect to the content, validity, or enforceability of any Document, nor is it responsible or liable for any matters or disputes arising from the Documents.
HRnFLEX makes no representations or warranties regarding the validity or enforceability of electronic documents or electronic signatures. UNDER APPLICABLE PHILIPPINE LAWS, ELECTRONIC SIGNATURES ARE NOT ENFORCEABLE ON SOME DOCUMENTS. IT IS USER’S RESPONSIBILITY TO CONSULT WITH AN ATTORNEY TO DETERMINE WHETHER A DOCUMENT WILL BE ENFORCEABLE IF IT IS ELECTRONICALLY SIGNED VIA THE E-SIGN SERVICE.
HRnFLEX makes no representations or warranties about the Platform’s uptime, availability, or permissibility in any particular geographical location. From time to time, scheduled system maintenance or emergency maintenance may occur, and during such maintenance periods, the Platform may be inaccessible and unavailable, with or without notice to User.
The Platform’s performance of actions initiated by User may irrevocably modify and/or delete User Content. USER ACKNOWLEDGES AND AGREES THAT HRNFLEX IS NOT RESPONSIBLE FOR THE LOSS OR MODIFICATION OF ANY USER CONTENT AND THAT USER’S USE OF THE PLATFORM IS AT USER’S OWN RISK.
User’s use of the Platform, Services, and Content is entirely at User’s own risk. HRnFLEX is not in the business of providing legal, regulatory, tax, financial, accounting, employment, or other professional services or advice. Any information provided by HRnFLEX via the Platform or otherwise is meant for informational purposes only and should not be interpreted as professional advice. User should consult a professional that is trained or licensed in the relevant area if User needs such assistance.
TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, THE PLATFORM, SERVICES, AND HRNFLEX CONTENT ARE PROVIDED “AS IS,” WITHOUT WARRANTY OF ANY KIND MADE BY HRNFLEX. WITHOUT LIMITING THE FOREGOING, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HRNFLEX DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, DATA LOSS, AND NON-INFRINGEMENT. FURTHERMORE, HRNFLEX MAKES NO WARRANTIES REGARDING THE ACCURACY, RELIABILITY, TIMELINESS, TRUTHFULNESS, COMPLETENESS, OR QUALITY OF ANY INFORMATION OR HRNFLEX CONTENT IN OR LINKED TO THE SERVICES. HRNFLEX CANNOT GUARANTEE THE ACCURACY OR COMPLETENESS OF USER CONTENT AND MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO USER CONTENT. HRNFLEX DOES NOT WARRANT THAT THE PLATFORM, SERVICES, OR HRnFLEX CONTENT WILL (I) MEET USER’S EXPECTATIONS OR REQUIREMENTS; (II) BE COMPLETELY SECURE OR FREE FROM ERRORS, BUGS, VIRUSES, OR OTHER HARMFUL COMPONENTS; OR (III) BE FREE FROM INTERRUPTION, THEFT, OR DESTRUCTION. IN ADDITION, HRNFLEX EXPRESSLY DISCLAIMS ANY RESPONSIBILITY FOR MAKING SURE THAT DOCUMENTS WHICH ARE ELECTRONICALLY SIGNED VIA THE E-SIGN SERVICE ARE VALID AND ENFORCEABLE UNDER ANY APPLICABLE STATE LAWS, OR THE LAWS OF ANY OTHER JURISDICTION.
If any error results, whether directly or indirectly, from HRnFLEX’s reliance on information (or modifications to information) provided by User, an employee or independent contractor of User, an Account Administrator, an Authorized Representative, or anyone that HRnFLEX reasonably believes to be User, an employee or an Account Administrator, or an Authorized Representative of User (each such error, a “Resulting Error”), then HRnFLEX will attempt to correct the Resulting Error, but HRnFLEX makes no warranties or guarantees that it will be able to partially or fully correct the Resulting Error.
HRnFLEX does not warrant, endorse, guarantee, or assume responsibility for any product or service, including without limitation Third-Party Services, advertised or offered by a third party through the Platform or any hyperlinked website or service, and HRnFLEX will not be a party to or in any way be responsible for monitoring any transaction between User and third-party providers of products or services.
HRnFLEX works with third-party service providers to provide the Services, and unless otherwise stated in an agreement between User and any such third-party service provider, the third-party service providers (i) make no warranty as to the accuracy or completeness of information provided to User, and (ii) disclaim express warranties or implied warranties imposed by law with respect to the services they provide, whether directly or indirectly, to User.
User will indemnify and hold harmless HRnFLEX and its officers, directors, employees, and agents (the “Indemnified Parties”), from and against any claims, disputes, demands, liabilities, damages, losses, costs, judgements, penalties, fines, and expenses (including, without limitation, reasonable legal and accounting fees) (collectively, the “Claims”), arising out of or in any way connected with (i) User’s access to or use of the Platform, Services, or Content; (ii) User Content; (iii) User’s violation or alleged violation of this Agreement; (iv) User’s violation or alleged violation of any third party right, including without limitation any right of privacy or publicity, or any right provided by any labor or employment law, rule, or regulation, or any intellectual property right; (v) User’s violation or alleged violation of any applicable law, rule, or regulation, including but not limited to wage and hour laws; (vi) User’s gross negligence, fraudulent activity, or willful misconduct; (vii) HRnFLEX’s or any other Indemnified Party’s use of or reliance on information or data furnished by User, an employee or independent contractor of User, User’s Account Administrator, or User’s Authorized Representative in providing the Services, or otherwise in connection with this Agreement; (viii) actions or activities that HRnFLEX or any other Indemnified Party undertakes in connection with the Services or this Agreement at the direct request or instruction of anyone that HRnFLEX or any other Indemnified Party reasonably believes to be User, an Account Administrator, or an Authorized Representative (each such action or activity, a “Requested Action”); (ix) HRnFLEX’s or any other Indemnified Party’s use of or reliance on information or data resulting from such Requested Actions; or (x) User’s failure, or the failure of any Account Administrators or Authorized Representatives, to properly follow HRnFLEX’s instructions with respect to the Services.
HRnFLEX is not responsible or liable for (i) User Content or anyone’s reliance on User Content; (ii) Resulting Errors or any consequences or Claims directly or indirectly arising from Resulting Errors; (iii) any consequences or Claims directly or indirectly resulting from User’s delay in providing, or User’s failure to provide, HRnFLEX with information necessary for its provision of Services; (iv) unauthorized third-party actions taken in User’s Account and any transactions, consequences, or Claims arising therefrom; (v) User’s negligence or any negligence of User’s Account Administrator or Authorized Representative; (vi) any Claims, or portions of any Claims, that could have reasonably been avoided or mitigated by User through reasonable efforts; (vii) any circumstances or Claims arising out of or related to a Partner’s use of User’s Shared Information; (viii) any Requested Actions, or any consequences or Claims directly or indirectly resulting therefrom; or (ix) User’s failure, or the failure of any Account Administrators or Authorized Representatives, to properly follow HRnFLEX’s instructions with respect to the Services.
HRNFLEX AND ANY OTHER PARTY INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE PLATFORM, SERVICES, OR HRnFLEX CONTENT WILL NOT BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE, OR SYSTEM FAILURE, OR THE COST OF SUBSTITUTE SERVICES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, OR FROM THE USE OF OR INABILITY TO USE THE PLATFORM, SERVICES, OR CONTENT, WHETHER SUCH DAMAGES ARE BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT HRNFLEX HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES, EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. FOR THE AVOIDANCE OF DOUBT OR THE SAKE OF CLARITY, HRNFLEX HAS NO LIABILITIES.
The Services and this Agreement will continue until they are terminated by either party. Termination of the platform will be in accordance with the agreed period (based on the months topped-up). User may pre-terminate the Services and this Agreement through User’s Account. HRnFLEX may terminate the Services and this Agreement by giving User at least thirty (30) days’ prior written notice. In addition to HRnFLEX’s foregoing termination right, HRnFLEX may immediately suspend or restrict User’s Account; suspend or restrict User’s access to the Platform or any Services; block User’s ability to use any particular feature of a Service; or immediately terminate the Services and this Agreement, in each case with or without notice to User, in the event that: (i) HRnFLEX has any reason to suspect or believe that User may be in violation of this Agreement; (ii) HRnFLEX determines that User’s actions are likely to cause legal liability for or material negative impact to HRnFLEX; (iii) HRnFLEX believes that User has misrepresented any data or information or that User has engaged in fraudulent or deceptive practices or illegal activities; (iv) HRnFLEX has determined that User is behind in payment of FlexBen top-ups for the use of the Services and User has not cured such non-payment within thirty (30) days of HRnFLEX providing User with notice of the non-payment; or (v) while HRnFLEX strives to support a multitude of business and organization types, in certain unique situations, if HRnFLEX cannot support the payroll-related filings for User’s business or organization type, HRnFLEX may immediately terminate the Services and this Agreement upon written notice to User.
The termination of any of the Services or this Agreement will not affect User’s or HRnFLEX’s rights with respect to transactions which occurred before termination. HRnFLEX will have no liability for any costs, losses, damages, penalties, fines, expenses, or liabilities arising out of or related to HRnFLEX’s termination of this Agreement. Sections 2 (to the extent that there are any unpaid fees for services rendered as of the time of termination of this Agreement), 4, 5, 6, 11, 13, 14, and 16 through 28 of this Agreement, and any sections of the Service Terms which by their nature should survive, will survive and remain in effect even if this Agreement is terminated, canceled, or rescinded.
Upon termination of any of the Service(s) and/or termination of this Agreement, User’s right to access and use such terminated Services(s) will automatically terminate within thirty (30) days (“Limited Access Rights”); User can view and download information that was available in User’s Account at the time prior to the termination of such Service(s). While User has Limited Access Rights, User must use reasonable efforts to adequately secure, and keep confidential, any passwords or credentials for User’s Account, and any information accessible via User’s Account. HRnFLEX may deny the Limited Access Rights to User, or HRnFLEX may revoke the Limited Access Rights at any time, in its sole discretion, if it has any reason to believe that User may have at any time breached Section 13 of this Agreement.
HRnFLEX may modify the Agreement at any time, in HRnFLEX’s sole discretion. If HRnFLEX does so, HRnFLEX shall let User know either by posting the modified Agreement on the Platform or Site or through other communications. It is important that User reviews the Agreement whenever HRnFLEX modifies it because if User continues to use the Platform or Services after HRnFLEX has notified User of the modification and the modified Agreement has been posted on the Platform or Site, User is indicating to HRnFLEX that User agrees to be bound by the modified Agreement. If User does not agree to be bound by the modified Agreement, then User may not continue to use the Platform or Services. Because the Platform and Services are evolving over time, HRnFLEX may change or discontinue all or any part of the Platform, Services, or HRnFLEX Content at any time and without notice, at HRnFLEX’s sole discretion.
This Agreement shall be interpreted and construed in accordance with the laws of the Republic of the Philippines without regard to the conflicts of laws principles thereof.
Notwithstanding any other provision in this Agreement, and except as otherwise set forth in this section, if either User or HRnFLEX has any dispute, controversy, or claim, whether founded in contract, tort, statutory, or common law, concerning, arising out of, or relating to this Agreement, the Platform, or the Services, including any claim regarding the applicability, interpretation, scope, or validity of this arbitration clause and/or this Agreement (each of the foregoing, a “Legal Claim”) that cannot be resolved directly between User and HRnFLEX, then such Legal Claim will be settled by individual (not class or class-wide), confidential, binding arbitration administered by the laws of the Philippines, including any expedited procedures. To initiate an arbitration proceeding, an arbitration claim must be submitted by the claimant (the “Claimant”) to the corresponding Philippine courts, and a written Demand for Arbitration must be provided to the other party (the “Opposing Party”), pursuant to the laws of the Philippines. Arbitration hearings will be held in the Philippines. A single arbitrator will be mutually selected by HRnFLEX and User and shall be (i) a practicing attorney licensed to practice law in the Philippines; and (ii) selected from those who have a background in payroll, insurance, human resources, and/or online commerce law (or if there are no such arbitrators, the parties can agree on an agreed upon arbitrator of their choosing .The arbitrator will follow the law and will give effect to any applicable statutes of limitation. The prevailing party shall be entitled to an award of the costs and expenses of the arbitration, including reasonable attorneys’ fees and expert witness fees. The award rendered by the arbitrator shall be final and binding upon User and HRnFLEX. A judgment on the award may be entered and enforced in any court of competent jurisdiction.
USER ACKNOWLEDGES, UNDERSTANDS, AND AGREES THAT USER IS WAIVING ITS RIGHT TO PARTICIPATE IN ANY CLASS ACTION PROCEEDING ARISING FROM THIS AGREEMENT.
HRnFLEX is not responsible or liable for any delays or failures in performance from any cause beyond HRnFLEX’s control, including, but not limited to, acts of God, changes to laws or regulations, embargoes, wars, terrorist acts, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power outages, strikes, weather conditions, acts of hackers, acts of internet service providers, acts of any other third party, or acts or omissions of User.
Without limiting the generality of the foregoing or Section 18, the Platform and the Services rely on third-party technology and services, such as application programming interfaces, for Third-Party Services and web hosting services. Any change to the products or services offered by any of these third-party providers may materially and adversely affect, or entirely disable, User’s use of or access to the Platform and the Services. Likewise, HRnFLEX cannot guarantee that any User Content hosted on a third-party server will remain secure.
This Agreement, including all applicable Service Terms, constitutes the entire agreement between HRnFLEX and User regarding the Platform, Services, and Content and replaces all prior understandings, communications, and agreements, oral or written, regarding this subject matter. This Agreement may be modified only by a written amendment signed by the parties or as otherwise provided in Section 23. If any part of this Agreement is deemed to be unenforceable or invalid, that section will be removed without affecting the remainder of the Agreement. The remaining terms will be valid and enforceable. User may not assign this Agreement, by operation of law or otherwise, without HRnFLEX’s prior written consent. Any attempt by User to assign or transfer this Agreement, without such consent, will be null. HRnFLEX may freely assign or transfer this Agreement without restriction. The provisions of this Agreement shall inure to the benefit of, and be binding upon, the parties and their respective successors and permitted assigns.
Any notices or other communications provided by HRnFLEX under this Agreement, including those regarding modifications to this Agreement, will be given: (i) via email; or (ii) by posting to the Platform. For notices made by e-mail, the date of receipt will be deemed the date on which such notice is given. For notices made by posting to the Platform, the date of such posting will be deemed the date that notice is given. HRnFLEX’s failure to enforce any right or provision of this Agreement will not be considered a waiver of such right or provision. The waiver of any such right or provision will be effective only if in writing and signed by a duly authorized representative of HRnFLEX. Except as expressly set forth in this Agreement, the exercise by either party of any of its remedies under this Agreement will be without prejudice to its other remedies under this Agreement or otherwise.
This Agreement, and any amendments hereto, by whatever means accepted, shall be treated in all manner and respects as an original contract and shall be considered to have the same binding legal effect as if it were an original signed version thereof, delivered in person. Neither party hereto shall argue that a contract was not formed hereunder based on either (i) the use of electronic means to deliver a signature or to indicate acceptance of this Agreement or (ii) the fact that any signature or acceptance of this Agreement was transmitted or communicated through electronic means, and each party forever waives any related defense.
If User has any questions about the Service, this Agreement, or the Platform, User may email us at [email protected], or write to us at:
HRnFLEX
501 & 504 5th Floor, BDO Equitable Tower,8751 Paseo de Roxas, Makati City
E-mail: [email protected]